How to connect Microsoft Office 365 email account to Woodpecker?

This guide will take you through the process of connecting your Microsoft Office 365 account to Woodpecker.

IN THIS ARTICLE

Connecting your mailbox
Troubleshooting
FAQ

Click Connect your email

Once your campaign is created, open it (click ‘Campaigns’ in the black bar at the top, then click your campaign), and click Connect your email, right below the campaign’s name.

Image with arrow pointing to the

Alternatively: you can go to Settings, then click the green button Add Email Account.

connect-microsoft-office-365-email-account-woodpecker image

Choose Office 365 as your email provider

Woodpecker has native, one-click integration with Microsoft Office 365.

Image of page with arrow from which user can choose Office 365 as an email provider

Choose Automatic connection

Choose Automatic connection and the App will auto-detect settings and quickly configure the email for you.

Log in to your Office 365 account

You’ll be redirected to a new browser window in which you’ll need to log in to your Office 365 account in order to connect this email to Woodpecker.

Remember to turn off the 2-step verification login for the connection time. Once your account will be connected – you can turn it back on.

Image of Microsot siging in page


Troubleshooting

  • Woodpecker may connect your email address conditionally. Check what that means and how to fix it here.Image with description of conditional email connection error
  • In case of any other issues, have a look at our article I can’t connect my mailbox.

Set your From Name and Signature

You can fill in your From name. It’s your sender’s name that will be visible to your recipients. You can also set up a signature that will be attached to the emails you send.

You can skip this step for now and edit your From name and Signature later by clicking set it later in Settings.

Image of page from which user can set up From Name and Signature after connecting their email account

Your account has been connected

Now you are able to select your Microsoft email address as a sender in your campaign.

Image of success page after connecting email account

Finalize the setup

  • Click OK to continue creating your first campaign.
  • Click DELIVERABILITY REPORT to check information about the correctness of SPF and DKIM when connecting the mailbox.

Check your inbox for the Testing your email connection message

Image of email send from Woodpecker to test email connection

Once you connect your email account to Woodpecker, the App will send you the message confirming the successful connection. You will see it in your primary inbox. Its subject is “Testing your email connection with Woodpecker.co” and should look like the one on the image above.

Don’t worry, this is an automatic message sent from our internal email address [email protected].


In case you’re connecting a mailbox to a company under the Agency panel, we will send the message from the email account connected to your Agency account. The content of that message can be crafted by you in the Agency panel settings. Have a look at the Agency Quickstart Guide »


You can’t find the test message in your inbox?

  1. You might have been connected conditionally.
  2. Check your SPAM or Junk folder.
  3. If the message is there, move it to the primary inbox.
  4. Try connecting your mailbox again. Remember to remove any labels or forwarding options. Learn why »
  5. Your email address should be connected successfully!

Testing your connection – campaign email

Woodpecker will be testing your email connection and deliverability every day by sending the test email to another of our internal email addresses, [email protected]. Don’t worry! While you have active campaigns, we will be sending the email once a day to check if your deliverability settings, such as SPF records or DKIM, have been set up correctly. Although a copy of those emails can be different than the original copy of your campaign, we do it to make sure that you’re up-to-date with your domain settings. Here you can read more about our deliverability checks and report »

Deliverability

Deliverability is the number of emails that have reached the recipients’ inboxes compared to the number of sent messages overall. The goal is to have as many of your emails land in your prospects’ inboxes rather than going to spam folders. To ensure high deliverability rates, make sure you set up SPF and DKIM correctly. Click here to learn more about the importance of deliverability.

Warm-up

Also, don’t forget about the domain and email address warm-up.


FAQ

Q: Why do I need to set up SPF and DKIM?

SPF records tell mailboxes which hosts are allowed to send mail from a given domain. You can add SPF records in your DNS settings to easily prove your authenticity and help your email deliverability.

Q: How can I set up SPF and DKIM?

Here’s Microsoft instruction on how to set up SPF and DKIM.

Q: What SPF should I add?

If you’re using Microsoft to send your messages, you should consult this page. It’s very important to set it in only one line. Use “include” statement if you wish to add more values, for example, Sendgrid or Mailgun. Here is SPF record for Exchange Online:

v=spf1 include:spf.protection.outlook.com

Turn knowledge into results

Send follow-ups that make a business thrive