Cold Mailing Glossary letter h

How to end a formal email

When ending a formal email, it's important to maintain a professional and courteous tone. Here are some common ways to end a formal email:

  1. "Sincerely" or "Yours sincerely": These are commonly used formal closings and are appropriate for most formal business correspondence. Use "Sincerely" if you have addressed the recipient by name, and "Yours sincerely" if you have used a more general salutation like "Dear Sir/Madam." 
  2. "Best regards" or "Kind regards": These closings are slightly less formal but still maintain a professional tone. They are suitable for emails where you have developed some level of rapport or familiarity with the recipient. 
  3. "Thank you": If you want to express gratitude or appreciation in your closing, you can simply use "Thank you." This works well when you are requesting something from the recipient or when you are responding to their assistance. 
  4. "Yours faithfully": This closing is typically used in formal correspondence when you have not addressed the recipient by name (e.g., when using "Dear Sir/Madam"). It implies that you are faithfully and respectfully signing off without familiarity. 
  5. "Respectfully" or "With respect": These closings are more formal and convey a sense of respect towards the recipient. They are commonly used in professional or formal settings where a higher level of deference is appropriate. 
  6. "Best wishes" or "Warm regards": These closings can be used in formal emails when you want to convey a friendly tone without being overly formal. They are often used in situations where you have an existing relationship or ongoing communication with the recipient.

Choose the closing that best suits the tone and context of your email. After the closing, leave a blank line, and then type your full name. Depending on the email client or platform, your name and contact information may be automatically included in your email signature.

Remember to proofread your email before sending it to ensure that it is free of any errors or typos. A polished and well-structured email will leave a positive impression on the recipient.