Lists in Woodpecker

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Lists let you work with your data more flexibly than in the Prospects tab, while still keeping it all in Woodpecker.

Lists are a separate layer from the existing prospect collection, where you can organize and manage records before adding them to the Prospects database. There’s no limit for contacts storage – you can add as many lists and contacts as you want. The only limitation is that a single list can contain up to 10,000 rows. The data in lists doesn’t use up the stored prospects limit.

You can also validate email addresses in the list instead of email verification in the campaign right before sending. By verifying these addresses before adding them to a campaign, you conserve your “contacted prospects” limit. Email validation in Lists is a paid feature and is provided by Bouncer.

There are no templates for lists – you can create one from scratch and add any data that you have or need later. Here, you don’t have to include the email addresses of your contacts – that information is only needed if you decide to add those contacts to the Prospects database.

You have complete freedom to choose the type of data you want to add here. For example, you can add a column containing the message content for a given contact; it could also be a snippet that helps you sort those contacts on the list for further organization.

After heading to the Lists tab, click on the “Add list” button to start. A window will pop up, where you can name your list, and click on the “Create” button afterwards.

To add a row, click on the button in the bottom left corner, and for the column, click on the plus icon at the top right corner.

Every column needs to be named and assigned a column type before adding it to the list.

You can also choose to create a list directly by importing a CSV file.

When importing, you can just drag and drop the file onto the field or click on the field to choose the file from your folder.

You will be redirected straight to mapping the fields between the spreadsheet and the Lists columns. Here, you can make sure that every column is the right type – either a text, number, email, date, URL, checkbox, or an option to select from a dropdown list.

Any new, unmapped column without a name prevents data from being added to the list – if you’re not sure how to name it now, you can write anything and then rename it later.

After mapping every column, click on the “Continue” button and check everything once again in the summary. You’ll see how many rows will be created, how many columns were mapped, and how many new columns will be created.

Each list can be filtered by every column and its value. If you’re choosing two columns by which to filter, you have to select either the “AND” or the “OR” operator.

For each column, you can choose between: equals, not equals, contains, not contains, starts with, ends with, is empty, or is not empty for value specification. You can manage these filters directly in the Filters pop-up and by clicking on the Filters icon next to each column name.

You can also sort the list alphabetically by any column.

Contacts from the list can be added directly to the campaign in Woodpecker or saved as prospects. You can also export those lists for future use. After selecting rows from the list, all options will appear at the top right corner of the table.

To add prospects directly to the campaign, select them from the list – you can select all or choose individual rows of data. Click on the “Add to campaign” icon at the top right corner.

A window will appear, where you can choose the campaign from the dropdown list or create a new one, and map the fields between the list and the Prospects tab. After all is done, just click on the “Add to campaign” button.

If you want to validate the email address directly in the List, select rows and click on the “Validate email” icon. A window will appear with a summary of this action: the column being used here, a preview of all selected rows, and the estimated number of credits used to validate emails.

After validation, new columns will be added to the list:

Q: I want to find something specific, but I don’t remember which list it is in. How can I find it?

There’s no global search available for now, so you’ll have to search for a record in each list individually.