{"id":8802,"date":"2020-07-02T10:00:25","date_gmt":"2020-07-02T08:00:25","guid":{"rendered":"https:\/\/woodpecker.co\/blog\/?p=8802"},"modified":"2025-01-21T10:24:36","modified_gmt":"2025-01-21T09:24:36","slug":"follow-up-email-after-interview","status":"publish","type":"post","link":"https:\/\/woodpecker.co\/blog\/follow-up-email-after-interview\/","title":{"rendered":"Recruitment Agencies: How to Follow up After a Job Interview?"},"content":{"rendered":"<p>As a middle-man handling the communication between employers and candidates you\u2019ve got a lot on your plate. There\u2019s identifying the traits of a perfect candidate for a position, reaching out, and keeping track of who\u2019s where in the recruitment process\u2026<\/p>\n<p>Would you like to make it easier? See how to communicate with candidates and employers after an interview.<\/p>\n<h2>How to write a follow-up email after an interview? (to an employer)<\/h2>\n<p>Craft a short and simple message to touch base after the interview and see whether the applicant met your client\u2019s expectations or not. Your <span id=\"urn:enhancement-47043519\" class=\"textannotation disambiguated wl-thing\">email<\/span> may look as simple as this one:<\/p>\n<p><span style=\"font-weight: 400;\"><article class=\"email-template\">\n    <div class=\"email-template-top-bar email-template__bar\">\n      <span class=\"email-template-top-bar__button\"><\/span>\n      <span class=\"email-template-top-bar__button\"><\/span>\n      <span class=\"email-template-top-bar__button\"><\/span>\n    <\/div>\n        <div class=\"email-template__content\">\n      <p>Hi {{First_Name}},<\/p>\n<p>How did the interview for {{Position}} go? Did you think {{Candidate\u2019s_Name}} was a good fit for the job?<\/p>\n<p>Let me know your thoughts on this.<\/p>\n\n    <\/div>\n<\/article><\/span><\/p>\n<p>You should set up a follow-up message to this one. Why? Because your <span id=\"urn:enhancement-85388b25\" class=\"textannotation disambiguated wl-thing\">email<\/span> might get buried under other messages, or your client may forget to write you back.<\/p>\n<p>You might schedule the second message to go out after, let\u2019s say, one or two days pass without your client\u2019s response.<\/p>\n<p>It\u2019s easy to lose track of whom you already wrote to, who responded and who didn\u2019t. That\u2019s why an <span id=\"urn:enhancement-b3a9b66f\" class=\"textannotation disambiguated wl-thing\">email<\/span> automation tool could help you speed up and better organize the recruitment process.<\/p>\n<p>Usually, we recommend providing additional value in our follow-up to convince the addressee to respond. In this case, though, since you already have a relationship with the hiring manager, just a few words should be enough. You just want to point them back to your previous message. Write in the same thread, so the client doesn\u2019t need to look for your previous <span id=\"urn:enhancement-a579bfc1\" class=\"textannotation disambiguated wl-thing\">email<\/span>.<\/p>\n<p><span style=\"font-weight: 400;\"><article class=\"email-template\">\n    <div class=\"email-template-top-bar email-template__bar\">\n      <span class=\"email-template-top-bar__button\"><\/span>\n      <span class=\"email-template-top-bar__button\"><\/span>\n      <span class=\"email-template-top-bar__button\"><\/span>\n    <\/div>\n        <div class=\"email-template__content\">\n      <p>Hi {{First_Name}},<\/p>\n<p>Please let me know where we are on this. I think we really need to strike while the iron is hot if you guys are interested in {{Candidate\u2019s_Name}}.<\/p>\n\n    <\/div>\n<\/article><\/span><\/p>\n<p>The good thing is that you don\u2019t really need to wreck your brain while writing those <span id=\"urn:enhancement-2eb899eb\" class=\"textannotation disambiguated wl-thing\">emails<\/span>. Just imagine you\u2019re talking to your client face-to-face. What would you say? Tweak it a bit and you\u2019re good to go.<\/p>\n<p class=\"p1\">\n<aside class=\"cta-block cta-block--a-version js-cta-block ab-no-10-cta-block ab-no-11-cta-block\">\n  <p class=\"cta-block__heading u-heading-preset-md-600\">Send powerful emails &amp; boost replies<\/p>\n  <div class=\"cta-block__form-container\">\n    <form class=\"js-cta-block-form\" action=\"https:\/\/woodpecker.co\/agency\/signup\/\" class=\"cta-block__button-only-form js-cta-block-no-input-form\">\n      \n\n\n\n\n\n\n\n\n<button class=\"c-button js-button c-button--color-main c-button--size-small u-focus-visible-outline\">\nStart free trial\n<\/button>    <\/form>\n    \n    <form class=\"c-input-button-form js-cta-block-form cta-block__form\" action=\"https:\/\/woodpecker.co\/agency\/signup\/\" method=\"POST\" novalidate>\n        \n  <div class=\"c-form-field js-form-field  c-input-button-form__form-field\">\n    \n    <label class=\"c-label c-form-field__label\" for=\"cta-block-form-email-1696684538\">Work email<\/label>\n\n                    \n  <input class=\"c-input  js-input c-input-button-form__input\" placeholder=\"will@woodpecker.co\" name=\"email\" id=\"cta-block-form-email-1696684538\" type=\"email\" \/>\n            \n    <span class=\"c-form-field__error js-error\">\n                                      Invalid email format\n        \n\n                <\/span>\n  <\/div>\n\n        <div class=\"c-input-button-form__button\">\n          \n\n\n\n\n\n\n\n\n<button class=\"cta-block__button c-button js-button c-button--color-main c-button--size-small u-focus-visible-outline\">\n                Start free trial\n        \n\n<\/button>        <\/div>\n\n            <\/form>\n  <\/div>\n<\/aside><\/p>\n<h2>How to write a follow-up email after an interview? (to an applicant)<\/h2>\n<p>There are two possible scenarios here: either your client is interested in a candidate or not. Regardless &#8211; you should inform the applicant which one it is.<\/p>\n<h3>#1 the \u2018interested\u2019 email<\/h3>\n<p>What information should you include?<\/p>\n<p>The company\u2019s name and position the candidate applied for &#8211; that\u2019s for sure.<\/p>\n<p>It\u2019s also important to include a clear explanation of the next stage. What\u2019s going to happen now &#8211; does your client want to meet up for a second interview? Or are they going to prepare an employment contract because they\u2019re set on hiring the applicant? And if so, when is it going to happen?<\/p>\n<p>In this case it\u2019s also important to send the <span id=\"urn:enhancement-5b1c279c\" class=\"textannotation disambiguated wl-thing\">email<\/span> as soon as you learn what your client\u2019s decision is. Candidates often apply for several jobs or more, and the last thing you\u2019d want as a recruiter is to learn that you won\u2019t be able to successfully finish the hiring process simply because you\u2019ve sent the follow-up <span id=\"urn:enhancement-5f77b4d8\" class=\"textannotation disambiguated wl-thing\">email<\/span> too late.<\/p>\n<p>Your <span id=\"urn:enhancement-b25116e5\" class=\"textannotation disambiguated wl-thing\">email<\/span> might look like this one:<\/p>\n<p><span style=\"font-weight: 400;\"><article class=\"email-template\">\n    <div class=\"email-template-top-bar email-template__bar\">\n      <span class=\"email-template-top-bar__button\"><\/span>\n      <span class=\"email-template-top-bar__button\"><\/span>\n      <span class=\"email-template-top-bar__button\"><\/span>\n    <\/div>\n        <div class=\"email-template__content\">\n      <p>Hi {{First_Name}},<\/p>\n<p>I\u2019m writing regarding your interview with {{Company_Name}}. I talked to {{Interviewer}} and they\u2019re definitely interested &#8211; they\u2019d like you to come in for a second interview with their CEO.<\/p>\n<p>Does {{Time_and_Date}} suit you? Let me know by tomorrow.<\/p>\n<p>If you need any help, just let me know!<\/p>\n\n    <\/div>\n<\/article><\/span><\/p>\n<p>Or if your client already decided they want a certain applicant on board, your follow-up <span id=\"urn:enhancement-2edea15\" class=\"textannotation disambiguated wl-thing\">email<\/span> after an interview might look like this:<\/p>\n<p><span style=\"font-weight: 400;\"><article class=\"email-template\">\n    <div class=\"email-template-top-bar email-template__bar\">\n      <span class=\"email-template-top-bar__button\"><\/span>\n      <span class=\"email-template-top-bar__button\"><\/span>\n      <span class=\"email-template-top-bar__button\"><\/span>\n    <\/div>\n        <div class=\"email-template__content\">\n      <p>Hey {{First_Name}},<\/p>\n<p>Good news &#8211; {{Company}} loved you and are interested in hiring you as a {{Position}}. Congrats!<\/p>\n<p>Let me know if you\u2019re interested in taking this offer so we can discuss the details, draft a contract for you and seal the deal. I\u2019d need to know your decision by {{Date}}.<\/p>\n\n    <\/div>\n<\/article><\/span><\/p>\n<h3>#2 the &#8216;not interested&#8217; email<\/h3>\n<p>You should also inform the applicant if they didn\u2019t land the job. Here\u2019s what such an <span id=\"urn:enhancement-22d7f28f\" class=\"textannotation disambiguated wl-thing\">email<\/span> might look like:<\/p>\n<p><span style=\"font-weight: 400;\"><article class=\"email-template\">\n    <div class=\"email-template-top-bar email-template__bar\">\n      <span class=\"email-template-top-bar__button\"><\/span>\n      <span class=\"email-template-top-bar__button\"><\/span>\n      <span class=\"email-template-top-bar__button\"><\/span>\n    <\/div>\n        <div class=\"email-template__content\">\n      <p>Hi {{First_Name}}!<\/p>\n<p>I talked to {{Interviewer}} from {{Company}} and unfortunately they\u2019ve decided to go with another candidate.<\/p>\n<p>{{Interviewer}} wanted me to let you know that they were impressed with your {{Skill}} and would be willing to give you feedback about your application if you\u2019d like, though.<\/p>\n<p>Best of luck in future interviews!<\/p>\n\n    <\/div>\n<\/article><\/span><\/p>\n<h2>Over to you<\/h2>\n<p>So there you have it &#8211; some <span id=\"urn:enhancement-64dc59ff\" class=\"textannotation disambiguated wl-thing\">email<\/span> templates to use as an inspiration for when you\u2019re writing your follow-up <span id=\"urn:enhancement-d52473f4\" class=\"textannotation disambiguated wl-thing\">email<\/span> after an interview.<\/p>\n<p>If you\u2019d like to learn more about how recruitment agencies can use <span id=\"urn:enhancement-9e486fb7\" class=\"textannotation disambiguated wl-organization\">Woodpecker<\/span> to streamline the recruitment process, check out <a href=\"https:\/\/woodpecker.co\/blog\/recruitment-agency-workflow\/\">this post<\/a>.<\/p>\n<p class=\"p1\">\n<aside class=\"cta-block cta-block--a-version js-cta-block ab-no-10-cta-block ab-no-11-cta-block\">\n  <p class=\"cta-block__heading u-heading-preset-md-600\">Send powerful emails &amp; boost replies<\/p>\n  <div class=\"cta-block__form-container\">\n    <form class=\"js-cta-block-form\" action=\"https:\/\/woodpecker.co\/agency\/signup\/\" class=\"cta-block__button-only-form js-cta-block-no-input-form\">\n      \n\n\n\n\n\n\n\n\n<button class=\"c-button js-button c-button--color-main c-button--size-small u-focus-visible-outline\">\nStart free trial\n<\/button>    <\/form>\n    \n    <form class=\"c-input-button-form js-cta-block-form cta-block__form\" action=\"https:\/\/woodpecker.co\/agency\/signup\/\" method=\"POST\" novalidate>\n        \n  <div class=\"c-form-field js-form-field  c-input-button-form__form-field\">\n    \n    <label class=\"c-label c-form-field__label\" for=\"cta-block-form-email-1437543802\">Work email<\/label>\n\n                    \n  <input class=\"c-input  js-input c-input-button-form__input\" placeholder=\"will@woodpecker.co\" name=\"email\" id=\"cta-block-form-email-1437543802\" type=\"email\" \/>\n            \n    <span class=\"c-form-field__error js-error\">\n                                      Invalid email format\n        \n\n                <\/span>\n  <\/div>\n\n        <div class=\"c-input-button-form__button\">\n          \n\n\n\n\n\n\n\n\n<button class=\"cta-block__button c-button js-button c-button--color-main c-button--size-small u-focus-visible-outline\">\n                Start free trial\n        \n\n<\/button>        <\/div>\n\n            <\/form>\n  <\/div>\n<\/aside><\/p>\n","protected":false},"excerpt":{"rendered":"<p>As a middle-man handling the communication between employers and candidates you\u2019ve got a lot on your plate. There\u2019s identifying the traits of a perfect candidate for a position, reaching out, and keeping track of who\u2019s where in the recruitment process\u2026 Would you like to make it easier? See how to communicate with candidates and employers after an interview.<\/p>\n","protected":false},"author":17,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[71],"tags":[72,18],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.11 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Following up After a Job Interview - a How-to for Recruitment Agencies<\/title>\n<meta name=\"description\" content=\"Are you a recruiter looking to streamline your communication with employers and applicants? See how to follow up after an interview (templates included).\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/woodpecker.co\/blog\/follow-up-email-after-interview\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Following up After a Job Interview - a How-to for Recruitment Agencies\" \/>\n<meta property=\"og:description\" content=\"Are you a recruiter looking to streamline your communication with employers and applicants? 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