{"id":27228,"date":"2024-04-30T16:30:02","date_gmt":"2024-04-30T15:30:02","guid":{"rendered":"https:\/\/woodpecker.co\/blog\/?p=27228"},"modified":"2025-01-21T10:10:24","modified_gmt":"2025-01-21T09:10:24","slug":"outlook-vs-gmail","status":"publish","type":"post","link":"https:\/\/woodpecker.co\/blog\/outlook-vs-gmail\/","title":{"rendered":"Outlook vs Gmail: What to Choose for Outreach"},"content":{"rendered":"

When it comes to email service providers, some people have very strong attitudes, like choosing between Apple and Android. But in reality, the choice between Microsoft Outlook and a Google Workspace account should be based on careful research. If you want to use either<\/span> email service provider for outreach<\/span><\/a>, you should consider more than a personal preference.<\/span><\/p>\n

Today, we take a look at Outlook and Gmail to determine which one is better not just for casual communication, but also for reaching out to prospects.<\/span><\/p>\n

Microsoft Outlook and Gmail at a glance<\/b><\/h2>\n

Microsoft Outlook (formerly known as Hotmail) is a part of the Microsoft 365 Suite, which includes a range of Microsoft Office products on top of Outlook, their free email service.<\/span><\/p>\n\"Microsoft\n

Gmail is the email service that’s a part of Google Workspace.<\/span><\/p>\n\"Gmail\n

Both tools have generous free plans, as well as paid business plans that can be used for outreach.<\/span><\/p>\n

Speaking of which, it’s worth mentioning that<\/span> Google put new rules into place<\/span><\/a> in February 2024, stating what you need to do to land in Gmail primary inboxes instead of the spam folder.<\/span><\/p>\n

Outlook and Gmail – integrations and capabilities<\/b><\/h2>\n

Microsoft Outlook is a Microsoft product, which means you get a host of Microsoft tools when you grab a paid account. For example, Word, Excel, PowerPoint, Teams, Sharepoint and OneDrive.<\/span><\/p>\n

Gmail comes with a huge variety of popular Google services: Google Calendar, Google Docs, Google Drive, Google Photos and seamless integration with other parts of the Google Workspace.<\/span><\/p>\n

When it comes to third party app integration options, both Outlook and Gmail have a large choice. Both have marketplaces where users can choose from a wide range of CRMs, productivity tools, communication apps like Slack, outreach and email management tools and many others.<\/span><\/p>\n\"Gmail\n

In this category, there is no clear winner in the battle of Outlook vs Gmail. If you rely on Microsoft Office tools in your day to day operations, the Outlook integration with them will be essential. On the other hand, Gmail has better support for third party app integrations.<\/span><\/p>\n

Outlook vs Gmail – pricing<\/b><\/h2>\n

If you want to get Outlook and Gmail for personal use, both tools are free but come with significant limitations. For casual emails, you can scoot by on the free plan, but for business use and outreach, you need a paid account.<\/span><\/p>\n\"Microsoft\n

Outlook starts at $6.99 per month for a personal account with 1TB of storage space. You also get access to PowerPoint, Word, Excel, Microsoft Defender, Microsoft Teams, OneNote, and other Microsoft tools.<\/span><\/p>\n

But that’s just the starting point – you can get the Business plan for $6 per month, which gives you access to your personalized business domain and 1TB of storage per employee. Business Standard costs more ($12.50 per user per month) and gets you access to desktop versions of their apps.<\/span><\/p>\n

Gmail’s pricing is very similar. Business Starter costs $6 per user per month and you have to commit to a year of using Google services. This gets you 30GB of storage space and Google Meet meetings with up to 100 participants.<\/span><\/p>\n\"Gmail's\n

Business Standard is $12 per user per month and the most significant change is that you get 2TB of storage per user. You get standard support, while phone based tech support is an extra addon.<\/span><\/p>\n

To sum up, Outlook and Gmail are priced very similarly.<\/span><\/p>\n

Ease of setup<\/b><\/h2>\n

Like all Microsoft applications, Outlook does not have the most pleasant onboarding user experience. To set up the cloud services for Outlook, you’re going to need to spend a bit of time figuring things out.<\/span><\/p>\n

On the other hand, signing up for Gmail and using their email services is very simple and anyone with the basic knowledge of the internet can get going with Gmail.<\/span><\/p>\n

The storage options<\/b><\/h2>\n

In the category of storage, we can compare the free versions of Outlook and Gmail, only to see Outlook clearly winning. Gmail offers 15GB of storage for incoming emails and attachments in the free plan. On the other hand, Outlook gives 50GB and you can purchase additional storage if you need it.<\/span><\/p>\n

Outlook vs Gmail – limitations<\/b><\/h2>\n

If you want to use Microsoft Outlook or Gmail for outreach, it’s important to know that both tools have<\/span> email sending limit<\/span><\/a>s. Staying under these limits not only helps bypass spam filters, but also ensures that you don’t get your account banned. And rest assured that neither provider will have issues banning business users if they break the rules.<\/span><\/p>\n

With a free Gmail account, you can send up to 100 emails per day via SMTP, and 500 emails if you’re sending from a browser. A paid Gmail account unlocks 2,000 outgoing emails per day, or 500 during the trial period.<\/span><\/p>\n

Outlook has a different set of email management rules and sending limits. The maximum number of emails you can send out per account per day is 300. However, that’s the maximum you get per day, and if you just grabbed your Outlook account, the limits will be lower.<\/span><\/p>\n

Outlook limits depend on:<\/span><\/p>\n