{"id":24759,"date":"2024-02-02T11:54:37","date_gmt":"2024-02-02T10:54:37","guid":{"rendered":"https:\/\/woodpecker.co\/blog\/?p=24759"},"modified":"2025-01-21T10:12:18","modified_gmt":"2025-01-21T09:12:18","slug":"cold-calling-email-templates","status":"publish","type":"post","link":"https:\/\/woodpecker.co\/blog\/cold-calling-email-templates\/","title":{"rendered":"Cold Calling 2.0: Mastering Cold Emails + 3 Templates"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Cold calling is one of the oldest techniques for generating new prospects. But does it truly capture the attention of C-suite executives if they are your prospects?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Probably not!<\/span><\/p>\n<p><b>Cold calls<\/b><span style=\"font-weight: 400;\"> are a thing of the past. CXOs aren&#8217;t going to be in for a 10-minute product monologue.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is why you need to shift towards <\/span><b>Cold Calling 2.0 &#8211; Cold Emailing<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this article, we&#8217;ll talk about how you can set up a perfect cold email campaign for your business and please CXOs out of their minds.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let&#8217;s get into it.<\/span><\/p>\n<h2><b>What is Cold Calling?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">In the simplest terms, cold calling involves reaching out to potential customers by initiating a phone call with them in an attempt to get business. It should not be confused with a scheduled appointment, where the prospect is aware that a meeting is planned. In a cold call, the recipient is not anticipating your call.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When considering response rates, cold calling doesn&#8217;t show significant effectiveness, as it has a conversion rate of just around 2%.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Plus, if C-suite executives are your prospects, reaching out to them through cold calling is no easy feat and isn&#8217;t the most effective approach either.<\/span><\/p>\n<h2><b>Cold Email vs Cold Call: What Sets Them Apart?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Both cold calling and emailing are ways to reach out to potential customers that you haven&#8217;t interacted with before.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, there are several key differences between the two, as below:<\/span><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-24922\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/Zrzut-ekranu-2024-02-21-161047.png\" alt=\"table with differences between cold calling and cold emailing\" width=\"670\" height=\"514\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/Zrzut-ekranu-2024-02-21-161047.png 670w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/Zrzut-ekranu-2024-02-21-161047-300x230.png 300w\" sizes=\"(max-width: 670px) 100vw, 670px\" \/>\n<h2><b>Why is Cold Email the New Cold Call?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Today, traditional cold calling has proven ineffective in establishing connections with decision-makers, especially the powerful and busy C-suite.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Attempting to engage CEOs through unsolicited calls often results in a low success rate due to their demanding schedules and aversion to lengthy verbal pitches.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is where &#8220;Cold Calling 2.0&#8221; comes into play \u2014a paradigm shift where cold emailing takes center stage as the modern substitute for traditional cold calling.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With response rates as high as 8.5%, cold emailing has become the norm to get in touch with top-level executives.<\/span><\/p>\n<h2><b>Challenges One Faces While Emailing C-level Executives<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Securing the attention and response of a C-suite exec through email is no simple task. The likelihood of your emails being responded to or even opened is often slim, given their busy schedule and high expectations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are some reasons:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Getting Unnoticed<\/b><span style=\"font-weight: 400;\">: C-level execs are drowning in emails daily, so chances are your message might slip through the cracks. Make sure your email is well-crafted, relevant, and stands out from a lot of other emails they receive every day.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Poor Language &amp; Tone: <\/b><span style=\"font-weight: 400;\">You may be using language that sounds disrespectful and unprofessional. Opt for a formal and polite approach, but don&#8217;t sound like a textbook, too \u2013 not everyone&#8217;s a fan of that, either.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Trust-building Issue: <\/b><span style=\"font-weight: 400;\">C-suite execs can sense something is wrong from miles away. They get a lot of random emails every day, and they have a way to distinguish between trustworthy and dubious ones. This makes it important to introduce yourself and your business or company in a trustworthy and professional manner.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>No Replies to Lengthy Emails: <\/b><span style=\"font-weight: 400;\">Decision makers don&#8217;t have enough time to scroll through long emails. If your email fails to capture their attention early, your email campaigns become a futile investment of time and money. Keep your emails short and to the point.<\/span><\/li>\n<\/ul>\n<h2><b>11 Best Practices for Cold Emailing to C-Suite Executives \/ CEOs \/ Founders<\/b><\/h2>\n<h3><b>1. Create a Separate Domain for Sending out Emails and Protect your Domain\u2019s Sender Reputation<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">An effective copy that provides value indeed safeguards your domain. However, given the saturation of target markets these days, one wrong move can lead prospects to view your emails as spam, not just by filters, but by people. That could hurt your primary domain&#8217;s sender reputation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, it is best that you set up new mailboxes for your sales representatives under different domain names. Setting up a <\/span><a href=\"https:\/\/woodpecker.co\/blog\/mailbox-for-outbound\/\"><span style=\"font-weight: 400;\">separate mailbox for outbound<\/span><\/a><span style=\"font-weight: 400;\"> helps you stay organized, have better access control, and make it easier to track performance.\u00a0\u00a0<\/span><\/p>\n<h3><b>2. Need to create strong email subject lines<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The effectiveness of your email outreach to business leaders largely depends on the first thing they see: the subject line.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In an inbox filled with hundreds of emails every day, your subject line needs to stand out, capture attention, and compel CXOs to open your message.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are key strategies for creating strong subject lines:<\/span><\/p>\n<h4><b>1. Taping Pain Points<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">To grab the attention of busy executives, pinpoint their pain points. After all, that is what you need to solve for them.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Craft a subject line that addresses a specific challenge they might be facing.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One unique way to achieve even better results is to use a question that challenges the recipient\u2019s expectations like <\/span><i><span style=\"font-weight: 400;\">\u201c<\/span><\/i><b><i>Do you still think a 2% conversion rate is good?\u201d<\/i><\/b><\/p>\n<p><span style=\"font-weight: 400;\">In doing so, you demonstrate your ability to achieve higher conversion rates for them, compelling them to open your email.<\/span><\/p>\n<h4><b>2. Creating a Sense of Urgency<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Subject lines that create a sense of urgency increase the open rate by an average of 22%. You should incorporate words that convey urgency and importance in your subject lines.<\/span><\/p>\n<p><b>Example<\/b><span style=\"font-weight: 400;\">: <\/span><i><span style=\"font-weight: 400;\">Next week only &#8211; watch me {do something} live!<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">The email below sent by Jimmy Kim of Sendlane had a 15% click through rate as it had a sense of urgency in the subject line.<\/span><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-24844\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image15-1.png\" alt=\"email example\" width=\"751\" height=\"539\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image15-1.png 751w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image15-1-300x215.png 300w\" sizes=\"(max-width: 751px) 100vw, 751px\" \/>\n<p><span style=\"font-weight: 400;\">When SumoMe revealed their 10 of the best performing subject lines, four of them were based on urgency and invoked FOMO (fear of missing out).<\/span><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-24832\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image13-1.png\" alt=\"subject line examples\" width=\"536\" height=\"462\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image13-1.png 536w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image13-1-300x259.png 300w\" sizes=\"(max-width: 536px) 100vw, 536px\" \/>\n<h4><b>3. Subject Line Personalization<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Personalized subject lines increase open rates by almost 50%. You need to demonstrate genuine interest by personalizing subject lines.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Include their name, company, or recent achievements for a personal touch.<\/span><\/p>\n<p><b>Example<\/b><span style=\"font-weight: 400;\">: <\/span><i><span style=\"font-weight: 400;\">&#8220;Elevate [Executive&#8217;s Company\u2019s Name]&#8217;s Strategy with [Your Solution]&#8221;<\/span><\/i><\/p>\n<h4><b>4. Keeping it Concise<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">A short and crisp subject line works wonders. Plus, many email clients display a limited number of characters. So you need to make sure that the important stuff isn&#8217;t cut off.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Aim for about 6-10 words or 50 characters. Anything more than that is usually considered too much.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Content Marketing Up saw open rates <\/span><b>as high as 22%<\/b><span style=\"font-weight: 400;\"> with shorter email subject lines.<\/span><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-24778\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image4-1.png\" alt=\"Open rate graph\" width=\"633\" height=\"414\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image4-1.png 633w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image4-1-300x196.png 300w\" sizes=\"(max-width: 633px) 100vw, 633px\" \/>\n<h4><b>5. Avoiding Spam Triggers<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Did you know that 69% of email recipients report an email as spam on the basis of the subject line alone?<\/span><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-24802\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image8-1.png\" alt=\"spam reporting in percentages\" width=\"620\" height=\"400\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image8-1.png 620w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image8-1-300x194.png 300w\" sizes=\"(max-width: 620px) 100vw, 620px\" \/>\n<p><span style=\"font-weight: 400;\">Moreover, email clients have smart spam filters that can catch trigger words and symbols like &#8220;Completely FREE,&#8221; &#8220;$,&#8221; and &#8220;Earn 10$ With a 101% Guarantee&#8221;, and will 101% force your emails straight to SPAM.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Even if spam filters don&#8217;t detect this, execs aren&#8217;t going to open such emails in the first place.<\/span><\/p>\n<h4><b>6. Test and Iterate Subject Lines<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">If you&#8217;re a smart marketer, you certainly know the power of A\/B testing. Create different versions of subject lines and select the best one based on an A\/B test by measuring KPIs like open rates, response rates, etc.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Keep in mind that an A\/B test does not generalize findings. Its outcomes vary across industries and businesses.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">MailerLite did an A\/B test and found that in a particular campaign, shorter subject lines had a <\/span><b>100% <\/b><span style=\"font-weight: 400;\">open rate while longer ones only achieved a <\/span><b>71.43% <\/b><span style=\"font-weight: 400;\">open rate.<\/span><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter wp-image-24772 size-full\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image3-1.png\" alt=\"MailerLite A\/b test results\" width=\"784\" height=\"326\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image3-1.png 784w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image3-1-300x125.png 300w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image3-1-768x319.png 768w\" sizes=\"(max-width: 784px) 100vw, 784px\" \/>\n<h3><b>3. Send the Email First Thing in the Morning<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Laura Vanderkam, a time-management expert, polled 20 C-suite executives and found out that<\/span><a href=\"https:\/\/www.inc.com\/business-insider\/14-things-successful-people-do-first-thing-in-the-morning.html#:~:text=They%20wake%20up%20early.&amp;text=In%20a%20poll%20of%2020,before%206%20a.m.%20on%20weekdays.\"> <span style=\"font-weight: 400;\">90% of them wake up before 6 AM<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The same study also found that top-level executives make sure to check their emails as part of their morning routine. So your best bet would be to send them your emails between 6 AM to 9 AM.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">During the morning, recipients typically have minds free from the distractions of the workday or post-work responsibilities. This increases the likelihood of them not only opening your email but also responding to it.<\/span><\/p>\n<h3><b>4. Always Check Open Rates and Response Rates<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The two most important metrics or KPIs of a cold email campaign are open rates and response rates.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Low open rates indicate something is wrong with your subject lines or send timings, while low response rates suggest a need for improvement in crafting compelling email content that captures your prospects&#8217; interest.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Increment in these metrics is a perfect indicator of your cold email campaign&#8217;s success.<\/span><\/p>\n<h3><b>5. Cut Out Pleasantries<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Top-level executives are too swamped for pleasantries like &#8220;greetings&#8221; or &#8220;hope you&#8217;re doing well.&#8221; If your cold email kicks off with these, chances are they&#8217;ll hit delete without a second glance.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Dive right into addressing their pain points from the get-go and smoothly transition into showcasing how you can provide solutions.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Time is of the essence here, so make every word count.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">See how Brad Morris from Trackland sent a cold email to Mike Gallardo at Deel. There isn\u2019t even any greetings; just the receiver\u2019s name and straight to the point.<\/span><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-24820\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image11-1.png\" alt=\"cold email example\" width=\"726\" height=\"418\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image11-1.png 726w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image11-1-300x173.png 300w\" sizes=\"(max-width: 726px) 100vw, 726px\" \/>\n<p style=\"text-align: center;\"><a href=\"https:\/\/www.linkedin.com\/posts\/mike-gallardo-62a55b29_sales-coldemail-salestips-activity-7041785124606070785-2yCW\/?utm_source=share&amp;utm_medium=member_desktop\"><span style=\"font-weight: 400;\">Image Source<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Mike even went to LinkedIn to say why he liked the cold email. The first line being a great segue was one the reasons why he liked the email.<\/span><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-24796\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image7-1.png\" alt=\"\" width=\"480\" height=\"488\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image7-1.png 480w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image7-1-295x300.png 295w\" sizes=\"(max-width: 480px) 100vw, 480px\" \/>\n<p style=\"text-align: center;\"><a href=\"https:\/\/www.linkedin.com\/posts\/mike-gallardo-62a55b29_sales-coldemail-salestips-activity-7041785124606070785-2yCW\/?utm_source=share&amp;utm_medium=member_desktop\"><span style=\"font-weight: 400;\">Image Source<\/span><\/a><\/p>\n<h3><b>6. Keep Your Email Length to 150 Words<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The notoriously ill-focused goldfish has an attention span of 9 seconds. What about humans? It&#8217;s just 8.25 seconds.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And you&#8217;d be wise to attribute an even lower attention span to a top-level executive, given their busy schedule.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The optimal length of a cold outreach email should lie somewhere between 50-125 words, translating to 5-15 lines of text. A study by Boomerang shows that emails that were this long had the highest response rates, over 50%.<\/span><\/p>\n<p><b>Learning<\/b><span style=\"font-weight: 400;\">: When in doubt, try to keep your emails shorter and under 200 words, and you&#8217;re good to go.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the same example as above, Mike says he also liked the email because it was just<\/span><b> 58 words<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-24814\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image10-1.png\" alt=\"Mike Gallardo's LinkedIn post\" width=\"480\" height=\"493\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image10-1.png 480w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image10-1-292x300.png 292w\" sizes=\"(max-width: 480px) 100vw, 480px\" \/>\n<h3><b>7. Improve Response Rates<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">While open rate is a good metric to track, your response rate will decide your business&#8217;s bottom line, as high open rates correlate with increased conversion rates.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Steli Efti of Close CRM says a response rate below 5% indicates something is wrong with your approach; you&#8217;re fairly on the right track if you fall in the 10% range, and you&#8217;ve got some magic going on if you&#8217;re anywhere between 10%-30%.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The average cold email response rate is just 8.5%.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, you can work on increasing this.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here&#8217;s how some factors increase your response rates:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Personalized subject lines &#8211; By almost 50%<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Personalized message body &#8211; By 32.7%<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">One follow-up email:<\/span><a href=\"https:\/\/woodpecker.co\/blog\/follow-up-statistics\/\"> <span style=\"font-weight: 400;\">Up to 13%<\/span><\/a><\/li>\n<\/ul>\n<h3><b>8. Personalized Introductions<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Any email marketer understands the importance of personalization in email campaigns.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Beware if you&#8217;re thinking about just dropping names and titles \u2013 that won&#8217;t do the trick.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It&#8217;s about really knowing your recipient and doing some homework. This way, they sense you&#8217;ve got the lowdown on them and you&#8217;re not just here to waste their time.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Arnaud Belinga, co-founder of Breakcold, uses a smart way to hyper-personalize cold email introductions. He aggregates the latest social media activity of his recipients and leverages it to personalize cold email opening lines.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">He even makes sure to like and comment on the posts beforehand so that the recipient remembers him.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s a cold email that Laura Nelson from Rift sent to Matt Firestone at Noble.<\/span><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-24784\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image5-1.png\" alt=\"Laura Nelson;s cold email\" width=\"731\" height=\"312\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image5-1.png 731w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image5-1-300x128.png 300w\" sizes=\"(max-width: 731px) 100vw, 731px\" \/>\n<p style=\"text-align: center;\"><a href=\"https:\/\/www.linkedin.com\/posts\/mfirestone1_im-calling-out-an-sdr-and-their-managers-activity-7100482292862652416-mmAV\/?utm_source=share&amp;utm_medium=member_desktop\"><span style=\"font-weight: 400;\">Image Source<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Matt shared on LinkedIn that one of the reasons he appreciated the email was its effective trigger at the beginning. Laura recognized his comment on a sales-related post relevant to Rift&#8217;s value proposition\u2014a great example of a personalized introduction.<\/span><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-24850\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image16-1.png\" alt=\"Matt Firestone's LinkedIn post\" width=\"599\" height=\"531\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image16-1.png 599w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image16-1-300x266.png 300w\" sizes=\"(max-width: 599px) 100vw, 599px\" \/>\n<p style=\"text-align: center;\"><a href=\"https:\/\/www.linkedin.com\/posts\/mfirestone1_im-calling-out-an-sdr-and-their-managers-activity-7100482292862652416-mmAV\/?utm_source=share&amp;utm_medium=member_desktop\"><span style=\"font-weight: 400;\">Image Source<\/span><\/a><\/p>\n<h3><b>9. Combine Industrial Insight with Value<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Make sure to back up your claims with industry know-how or share success stories of how clients have gained from your solution. It signals you&#8217;re in sync with the industry&#8217;s ins and outs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Adding these insights not only boosts your credibility but also builds the trust we talked about earlier.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Again, Brad Morris does this by providing industry insights in his cold email to Mike Gallardo.<\/span><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-24766\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image2-4.png\" alt=\"Brad Morris' cold email\" width=\"882\" height=\"503\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image2-4.png 882w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image2-4-300x171.png 300w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image2-4-768x438.png 768w\" sizes=\"(max-width: 882px) 100vw, 882px\" \/>\n<p style=\"text-align: center;\"><a href=\"https:\/\/www.linkedin.com\/posts\/mike-gallardo-62a55b29_sales-coldemail-salestips-activity-7041785124606070785-2yCW\/?utm_source=share&amp;utm_medium=member_desktop\"><span style=\"font-weight: 400;\">Image Source<\/span><\/a><\/p>\n<h3><b>10. Sign Off with CTA + Simple Signature<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The purpose of your email is for the CXO to take action. So slide in a soft call-to-action that sounds like you respect the CXO&#8217;s time and aren&#8217;t forcing them to take action.<\/span><\/p>\n<p><a href=\"https:\/\/www.linkedin.com\/pulse\/surprising-cold-email-cta-help-you-book-lot-more-meetings-devin-reed\/\"><span style=\"font-weight: 400;\">According to Devin Reed<\/span><\/a><span style=\"font-weight: 400;\">, ex-Head of Content Strategy at Gong, the most effective cold email CTAs inquire about the recipient&#8217;s interest in the product or offer rather than proposing or requesting a specific meeting date.<\/span><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-24760\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image1-4.png\" alt=\"Cold email's CTA interest percentage\" width=\"1023\" height=\"536\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image1-4.png 1023w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image1-4-300x157.png 300w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image1-4-768x402.png 768w\" sizes=\"(max-width: 1023px) 100vw, 1023px\" \/>\n<p style=\"text-align: center;\"><a href=\"https:\/\/www.linkedin.com\/pulse\/surprising-cold-email-cta-help-you-book-lot-more-meetings-devin-reed\/\"><b>Image Source<\/b><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Gabi Sayah at Deeto shares how you can increase your cold email reply rates with a soft CTA like the one in the email below.<\/span><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-large wp-image-24790\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image6-1-1024x374.png\" alt=\"CTA example in an email from Gabi Sayah\" width=\"1024\" height=\"374\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image6-1-1024x374.png 1024w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image6-1-300x109.png 300w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image6-1-768x280.png 768w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image6-1.png 1313w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/>\n<p style=\"text-align: center;\"><a href=\"https:\/\/www.linkedin.com\/posts\/gabisayah_how-to-increase-cold-email-reply-rates-activity-7098281372737241088-Qk3k\/?utm_source=share&amp;utm_medium=member_desktop\"><span style=\"font-weight: 400;\">Image Source<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">He also talks about his favorite CTAs on LinkedIn.<\/span><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-large wp-image-24826\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image12-1-1024x512.png\" alt=\"Low friction CTA explanation\" width=\"1024\" height=\"512\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image12-1-1024x512.png 1024w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image12-1-300x150.png 300w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image12-1-768x384.png 768w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image12-1.png 1338w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/>\n<p style=\"text-align: center;\"><a href=\"https:\/\/www.linkedin.com\/posts\/gabisayah_how-to-increase-cold-email-reply-rates-activity-7098281372737241088-Qk3k\/?utm_source=share&amp;utm_medium=member_desktop\"><span style=\"font-weight: 400;\">Image Source<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Ensure your email concludes with a clean and professional signature, including your name, job title, LinkedIn profile, other relevant social media links, and contact details.<\/span><\/p>\n<h3><b>11. Follow-ups, Follow-ups, Follow-ups<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Follow-ups are a reminder for your prospects that you attempted to reach them, but they might have been too busy to open your email or respond to it.<\/span><\/p>\n<p><a href=\"https:\/\/woodpecker.co\/blog\/cold-email-statistics\/#write-more-follow-ups-to-triple-cold-email-reply-rate-of-your-emails\"><span style=\"font-weight: 400;\">Our findings<\/span><\/a><span style=\"font-weight: 400;\"> reveal a 9% reply rate for campaigns with 1-3 emails in a sequence and a significantly higher, 27% for those with 4-7 emails.<\/span><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-24808\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image9-1.png\" alt=\"the number of email in a sequence and reply rate\" width=\"600\" height=\"500\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image9-1.png 600w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image9-1-300x250.png 300w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/>\n<p style=\"text-align: center;\"><a href=\"https:\/\/woodpecker.co\/blog\/cold-email-statistics\/#write-more-follow-ups-to-triple-cold-email-reply-rate-of-your-emails\"><span style=\"font-weight: 400;\">Image Source<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Based on this, it is recommended to send more follow-ups for better results.<\/span><\/p>\n<h2><b>3 Personalized Cold Email Templates to Get Your Lead&#8217;s Attention<\/b><\/h2>\n<h3><b>1. To Intrigue a CXO About Your Company<\/b><\/h3>\n<p><b>Subject<\/b><span style=\"font-weight: 400;\">: [Prospect&#8217;s name], You have to try [insert name of solution\/product]<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">Hi [First Name],<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">Did you know that [add an achievement related to your business]?<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">We found it hard to believe, too, when we first heard that!<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">But it is possible. We here at [your company], have crafted the perfect solution to [explain the problem].<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">If this is something that interests you, let me know.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">My team and I will be more than happy to set up a demo call to guide you through the process.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">Hope you have a great day!<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">Best,<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">[Your Name]<\/span><\/em><\/p>\n<h3><b>2. To Schedule a Call Your Prospect Won&#8217;t Say No to<\/b><\/h3>\n<p><b>Subject<\/b><span style=\"font-weight: 400;\">: [Prospect&#8217;s name], I only need 10 minutes!<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">Hi [First Name],<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">I&#8217;m [Your Name], and I work as a [Job Title] at [XYZ].<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">I value your time and won&#8217;t take much of it.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">[Your company] specializes in [your product] and has over [X,000 users] to date.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">We recently helped our client [your client] almost triple their [KPI]. Your company could achieve that too.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">Let&#8217;s schedule a quick 10-minute call so I can walk you through our product.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">When works best for you?<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">Best,<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">[Your Name]<\/span><\/em><\/p>\n<h3><b>3. To Establish Value<\/b><\/h3>\n<p><b>Subject<\/b><span style=\"font-weight: 400;\">: What will [prospect&#8217;s company] X [Your company] look like?<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">Hi [First Name],<\/span><\/em><\/p>\n<p><em><span style=\"font-weight: 400;\">I saw you recently shared a whitepaper about XYZ. I&#8217;ve worked with similar companies in [Y industry], and I thought I&#8217;d reach out.<\/span><\/em><\/p>\n<p><em><span style=\"font-weight: 400;\">[Prospect&#8217;s Company] looks like a great fit for [Your Company], and I&#8217;d love to know what your goals are for this year.<\/span><\/em><\/p>\n<p><em><span style=\"font-weight: 400;\">We help companies like yours grow with the following:<\/span><\/em><\/p>\n<p><em><span style=\"font-weight: 400;\">A solution\/result<\/span><\/em><\/p>\n<p><em><span style=\"font-weight: 400;\">B solution\/result<\/span><\/em><\/p>\n<p><em><span style=\"font-weight: 400;\">C solution\/result<\/span><\/em><\/p>\n<p><em><span style=\"font-weight: 400;\">If you&#8217;d like to learn how [Your Company] can help you reach [X goals], feel free to book a meeting on my calendar here: [Meeting Link]<\/span><\/em><\/p>\n<p><em><span style=\"font-weight: 400;\">Thanks,<\/span><\/em><\/p>\n<p><em><span style=\"font-weight: 400;\">[Your Name]<\/span><\/em><\/p>\n<h2><b>Final Thoughts<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Cold emailing stands out as a powerful tool for forging connections, closing deals, and nurturing professional relationships with C-suite executives.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As an email marketer, there are certain challenges you&#8217;re going to face when trying to reach out to CXOs, and these challenges will always prevail unless you tweak your strategy a bit.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With this guide, you can fine-tune your approach to enhance the efficiency of your cold email campaign, ensuring a more impactful and successful engagement with C-suite decision-makers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2014&#8212;&#8212;&#8212;&#8212;-<\/span><\/p>\n<p><b>Author\u2019s Bio:<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Dhruv, a specialized SEO consultant, is an expert in boosting visibility for SaaS MarTech. In his free time, he enjoys writing about marketing, SaaS, and customer experience. He is also passionate about sharing tried and tested, as well as easy-to-implement, SaaS SEO and marketing insights from <\/span><a href=\"https:\/\/clickass.io\/\"><span style=\"font-weight: 400;\">Clickass<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><b>Headshot:<\/b><\/p>\n<img decoding=\"async\" loading=\"lazy\" class=\"aligncenter wp-image-24838 size-medium\" src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image14-300x300.jpg\" alt=\"author's photo\" width=\"300\" height=\"300\" srcset=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image14-300x300.jpg 300w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image14-1024x1024.jpg 1024w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image14-150x150.jpg 150w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image14-768x768.jpg 768w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image14-1536x1536.jpg 1536w, https:\/\/woodpecker.co\/blog\/app\/uploads\/2024\/02\/image14.jpg 1600w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/>\n<p><b>LinkedIn Profile: <\/b><a href=\"https:\/\/www.linkedin.com\/in\/thedvmehta\/\"><span style=\"font-weight: 400;\">https:\/\/www.linkedin.com\/in\/thedvmehta\/<\/span><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Cold calling is one of the oldest techniques for generating new prospects. But does it truly capture the attention of C-suite executives if they are your prospects? Probably not!<\/p>\n","protected":false},"author":17,"featured_media":24856,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[4],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.11 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Cold Calling 2.0: Mastering Cold Emails + 3 Templates<\/title>\n<meta name=\"description\" content=\"Master the art of Cold Calling 2.0 with our guide. Boost sales and build connections today! 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