{"id":11403,"date":"2021-02-11T09:15:02","date_gmt":"2021-02-11T08:15:02","guid":{"rendered":"https:\/\/woodpecker.co\/blog\/?p=11403"},"modified":"2025-01-21T10:16:16","modified_gmt":"2025-01-21T09:16:16","slug":"how-to-end-a-business-email-15-good-and-a-few-bad-email-sign-offs","status":"publish","type":"post","link":"https:\/\/woodpecker.co\/blog\/how-to-end-a-business-email-15-good-and-a-few-bad-email-sign-offs\/","title":{"rendered":"How To End a Business Email \u2013\u00a015 Good (And a Few Bad) Email Sign-Offs"},"content":{"rendered":"

The key phrase in today\u2019s title is business email<\/i>. You\u2019re practicing business\u2014so be professional. Remember that above all else while considering the <\/span>best way to end an email<\/span>, and you shouldn\u2019t go far wrong.<\/span><\/p>\n

We can all appreciate that there are varying levels of professionalism and that our business relationships will differ\u2014making sure you achieve an appropriate tone is what counts. There is no one-size-fits-all, after all.<\/span><\/p>\n

Email is a fundamental way of communicating with our peers at almost every level of business today, so getting your sign-off right is a must.<\/span><\/p>\n

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How to sign off an email<\/b><\/span><\/h2>\n

So, what is the <\/span>best way to end email<\/span> messages to your business colleagues and clients?<\/span><\/p>\n

There are a few basics that must be included in all of your <\/span>email endings<\/span>. There are also the definite no-nos that should never make it to the page. Today\u2019s lesson will let you know precisely which is which and how to make sure you get the best from every message you send.<\/span><\/p>\n

Here\u2019s what to include and <\/span>how to end an email<\/span>:<\/span><\/p>\n

1. A final line \u2013 for motivation<\/b><\/span><\/h3>\n

As you consider the different <\/span>ways to end an email<\/span>, don\u2019t fail to use the last line of your message as a call to action. It\u2019s a simple psychological tool, but many humans can\u2019t resist answering questions out of politeness. For others, it plants a seed that there\u2019s a task to complete.<\/span><\/p>\n

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  • I\u2019ll look forward to your reply and hearing your thoughts regarding these issues.<\/span><\/li>\n
  • If you could send me those examples, I\u2019d be incredibly grateful.<\/span><\/li>\n
  • Call me tomorrow, and we can book in a meeting.<\/span><\/li>\n<\/ul>\n

    2. A closing phrase \u2013 marking the end of your message<\/b><\/span><\/h3>\n

    You never hang up a phone call without saying goodbye or something that ties the call up just as neatly. It’s rude, or it could confuse whoever you\u2019re talking to that the call might just have dropped.<\/span><\/p>\n

    It\u2019s the same with email. Tie things up neatly so your recipient isn\u2019t left wondering. It also helps clarify the attitude of your message. There are many <\/span>ways to sign off an email<\/span>, from kindest regards <\/i>to good luck with the project<\/i>\u2014you can say a lot using only a few well-considered words.<\/span><\/p>\n

    3. Your full name \u2013 for identification<\/b><\/span><\/h3>\n

    Even if you think your recipient knows you well and will know which David <\/i>or John <\/i>you are, consider how it would look if the email is forwarded or passed on to another worker who doesn\u2019t.<\/span><\/p>\n

    Not only might you appear over-familiar to someone outside of that working relationship, but it could also be an opportunity that falls through the cracks if it fails to provide the required recognition.<\/span><\/p>\n

    4. Professional title \u2013 to build confidence<\/b><\/span><\/h3>\n

    Your title will add weight to the message content. If you\u2019re a sales manager or an IT technician, your recipient will recognize that you\u2019re the expert they need to deal with the matter at hand.<\/span><\/p>\n

    5. Contact information \u2013 to make sure communication can continue<\/b><\/span><\/h3>\n

    You may assume that having your email address is enough, but why not cover the bases and make life easier for everyone? Always include your phone number\u2014some people would rather pick up the phone anyway. Many situations are resolved far more efficiently with a short conversation than a thirty-page exploration into the matter.<\/span><\/p>\n

    A simple shortcut is to use a signature<\/b><\/span><\/h2>\n

    A signature includes all the contact information a <\/span>professional email ending<\/span> needs. It should include your position, the business name, URL, a selection of contacts and social media links, and possibly a neatly positioned logo to enforce your branding.<\/span><\/p>\n

    Why run the risk of forgetting any of those elements when your email software can do it for you?<\/span><\/p>\n

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