{"id":11364,"date":"2021-01-21T10:00:00","date_gmt":"2021-01-21T09:00:00","guid":{"rendered":"https:\/\/woodpecker.co\/blog\/?p=11364"},"modified":"2025-03-21T16:36:32","modified_gmt":"2025-03-21T15:36:32","slug":"what-is-email-validation-and-how-does-it-help-your-email-deliverability","status":"publish","type":"post","link":"https:\/\/woodpecker.co\/blog\/what-is-email-validation-and-how-does-it-help-your-email-deliverability\/","title":{"rendered":"What is Email Validation and How Does It Help Your Email Deliverability?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Preparing an outbound email campaign, no matter if your goal is to reach potential customers or find a VC to fund your startup, takes lots of time. You have to collect the addresses first, then do the segmentation and write a compelling, personalized email.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It would be a huge waste of your time if your emails weren\u2019t delivered to your contacts\u2019 inbox and landed in SPAM instead. And the deliverability of your emails depends greatly on your sender reputation. You should take good care of it and prevent it from any damage.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One thing that seriously harms your sender reputation is sending emails to invalid addresses, which causes them to bounce back. To avoid that, you should always do email validation before clicking \u201csend\u201d.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If email validation is something new to you, you\u2019ve come to the right place. Keep on reading to learn how it works and why it\u2019s so important.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What is email validation and how does it work?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Email validation is a process of verifying email addresses to catch any nonexistent, invalid, undeliverable ones, and remove them from your list.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s the general idea behind it. In more technical details, the email validation process includes:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">checking the syntax of an email address, for example, to see if there are any @ missing or misplaced<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">verifying receiver\u2019s domain by checking its DNS records to confirm if the server is able to receive emails<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">using the <\/span><a href=\"https:\/\/woodpecker.co\/blog\/smtp-imap\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">SMTP<\/span><\/a><span style=\"font-weight: 400;\"> protocol to determine if the receiver\u2019s mailbox exists and can receive emails<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">That\u2019s how the email validation process works in a nutshell. Of course, it can include some extra checks too, for example checking for disposable email addresses that lower the quality of your list.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Why do you need to verify your email list?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">I already mentioned at the beginning that cleaning your email list of invalid email addresses improves email deliverability. It also keeps your domain safe.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Sending emails to addresses that don\u2019t exist causes these emails to <\/span><a href=\"https:\/\/woodpecker.co\/blog\/why-emails-bounce-10-most-common-issues\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">bounce back<\/span><\/a><span style=\"font-weight: 400;\"> to your inbox. A high bounce rate (which is the percentage of undelivered emails out of all emails in your campaign) may harm your <\/span><a href=\"https:\/\/woodpecker.co\/blog\/reputation-domain-ip\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">sender reputation<\/span><\/a><span style=\"font-weight: 400;\">, or even worse: get your domain <\/span><a href=\"https:\/\/woodpecker.co\/blog\/avoid-email-blacklist\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">blacklisted<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Why is that so? A lot of bounces alarms the email service provider, who flags you as a potential spammer because spammers usually don\u2019t care about their email list quality. When your sender reputation gets damaged, your emails will go to the SPAM folder or won\u2019t be delivered at all.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The worst-case scenario, when you ignore a bounce rate higher than 2% and you don&#8217;t do anything about it ASAP, is that your domain may end up on a blacklist. And in many cases getting off a blacklist is like escaping from Alcatraz prison: very difficult and practically impossible. Quite often it\u2019s easier to set up a new domain, then removing the old one from a blacklist.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So to prevent this nightmare from happening, take good care of the quality of your email list. Don\u2019t buy ready-made email lists and always verify the email addresses shortly before sending a campaign. This takes us to the next question&#8230;<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">How can you verify and validate emails?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The truth is, without an <a href=\"https:\/\/woodpecker.co\/blog\/2021-email-verification-tools-comparison-accuracy-prices-and-features\/\">email verification tool<\/a>, you can\u2019t really check if email addresses on your list are valid unless you actually send emails to them, see if you get any bounces, and then remove all invalid addresses by hand. This makes little sense, though, because each bounced email poses a risk to your sender reputation, so you want to avoid bounces in the first place.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As mentioned above, to verify email addresses before sending, you can use email verification tools, or so-called email verifiers or <a href=\"https:\/\/instantly.ai\/blog\/email-checker\/\">email checkers<\/a>. Such tools will identify which email addresses on your list are undeliverable (would bounce back) and which ones are safe to send.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">How do they work? In layman\u2019s terms, email validation tools connect with your email recipient\u2019s server, analyze its response and give you the information about which emails are invalid. Without sending an actual email.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Side note<\/strong>: There are quite a few email verification and validation tools you can choose from. We\u2019re working on putting together a comparison list featuring some of them. We\u2019ll publish it soon, stay tuned!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What&#8217;s next? <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once your email list is verified, you can then upload it to your email automation tool. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, if you use Woodpecker, you don\u2019t have to worry about using an external email verification and validation tool because our app has built-in integration with <\/span><a href=\"https:\/\/www.usebouncer.com\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Bouncer<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><span style=\"font-weight: 400;\">Bouncer verifies your email list right before sending and if it finds any invalid addresses, Woodpecker simply won\u2019t send your message to them. They will show up as \u201cInvalids\u201d in your campaign\u2019s stats:<\/span><\/p>\n<p><div class=\"video-container\">\n    <video autoplay loop muted playsinline>\n        <source src=\"https:\/\/woodpecker.co\/blog\/app\/uploads\/2021\/03\/file-tAdohOdRZQ-1.mp4\">\n    <\/video>\n<\/div><\/p>\n<p><span style=\"font-weight: 400;\">The best thing about this 2in1 solution is that you get additional security\u00a0with no effort. You don\u2019t need to worry about whether the email addresses on your contact list are deliverable, undeliverable, or risky \u2013 Bouncer + Woodpecker does that for you in the background.<\/span><\/p>\n<p>\n<aside class=\"cta-block cta-block--a-version js-cta-block ab-no-10-cta-block ab-no-11-cta-block\">\n  <p class=\"cta-block__heading u-heading-preset-md-600\">Send powerful emails &amp; boost replies<\/p>\n  <div class=\"cta-block__form-container\">\n    <form class=\"js-cta-block-form\" action=\"https:\/\/woodpecker.co\/signup\/\" class=\"cta-block__button-only-form js-cta-block-no-input-form\">\n      \n\n\n\n\n\n\n\n\n<button class=\"c-button js-button c-button--color-main c-button--size-small u-focus-visible-outline\">\nStart free trial\n<\/button>    <\/form>\n    \n    <form class=\"c-input-button-form js-cta-block-form cta-block__form\" action=\"https:\/\/woodpecker.co\/signup\/\" method=\"POST\" novalidate>\n        \n  <div class=\"c-form-field js-form-field  c-input-button-form__form-field\">\n    \n    <label class=\"c-label c-form-field__label\" for=\"cta-block-form-email-339460502\">Work email<\/label>\n\n                    \n  <input class=\"c-input  js-input c-input-button-form__input\" placeholder=\"will@woodpecker.co\" name=\"email\" id=\"cta-block-form-email-339460502\" type=\"email\" \/>\n            \n    <span class=\"c-form-field__error js-error\">\n                                      Invalid email format\n        \n\n                <\/span>\n  <\/div>\n\n        <div class=\"c-input-button-form__button\">\n          \n\n\n\n\n\n\n\n\n<button class=\"cta-block__button c-button js-button c-button--color-main c-button--size-small u-focus-visible-outline\">\n                Start free trial\n        \n\n<\/button>        <\/div>\n\n            <\/form>\n  <\/div>\n<\/aside><\/p>\n<h2><span style=\"font-weight: 400;\">What\u2019s in it for you?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Email validation is your safeguard, which can protect you from some serious problems. It\u2019s a must if you want to maintain an impeccable sender reputation and keep a high inbox placement score.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, there are more steps to ensure your email campaign gets delivered without any hiccups, which include technical settings and some best practices regarding email content. Check if you follow them:\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/woodpecker.co\/blog\/deliverability-checks\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">14 Deliverability Checks to Carry Out Before Sending Your Cold Email Campaign &gt;&gt;<\/span><\/a><\/p>\n<h2>FAQ on email validation<\/h2>\n<h3><strong>What is email validation?<\/strong><\/h3>\n<p>Email validation is a process involving <strong>email verification<\/strong> and <strong>domain verification<\/strong> to ensure an email address is properly formatted and operational. This helps improve the success rate of <strong>email marketing<\/strong> campaigns by reducing bounce rates and preventing emails from being marked as spam.<\/p>\n<h3><strong>How can I validate my email?<\/strong><\/h3>\n<p>To validate your email, use <strong>email address verification<\/strong> services that check for correct syntax, verify if the <strong>domain exists<\/strong>, and ensure the specific mailbox is active. This is often a part of <strong>post email validation<\/strong> routines to maintain clean email lists\u200b.<\/p>\n<h3><strong>How to make an email valid?<\/strong><\/h3>\n<p>Making an email valid involves performing <strong>domain verification<\/strong> to confirm the email&#8217;s domain is active and capable of receiving emails. This step is crucial before launching any <strong>email campaigns<\/strong> to ensure high deliverability and engagement rates\u200b \u200b.<\/p>\n<h3><strong>How to check if an email is correct or not?<\/strong><\/h3>\n<p>Checking if an email is correct can be efficiently done using automated tools that handle <strong>email verification<\/strong>, which includes syntax checks and <strong>domain verification<\/strong>. These tools help ensure that the email addresses in your database are accurate and functional\u200b.<\/p>\n<h3><strong>How do you test email deliverability?<\/strong><\/h3>\n<p>Testing email deliverability involves using specialized services that simulate sending to check if emails actually reach the inboxes and not the spam folder. These tests help identify potential <strong>spam complaints<\/strong> and address them proactively to enhance the performance of <strong>email marketing<\/strong> efforts.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>One thing that seriously harms your sender reputation is sending emails to invalid addresses, which causes them to bounce back. To avoid that, you should always do email validation before clicking \u201csend\u201d.\u00a0<\/p>\n","protected":false},"author":17,"featured_media":11368,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[13],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.11 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What is Email Validation &amp; How Does It Support Your Email Deliverability?<\/title>\n<meta name=\"description\" content=\"Email validation is a process of verifying email addresses to catch any invalid, undeliverable ones, and remove them from your list.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/woodpecker.co\/blog\/what-is-email-validation-and-how-does-it-help-your-email-deliverability\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What is Email Validation &amp; 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